the Virginia Department of Elections updates its centralized VERIS database monthly
Source: Virginia Department of Elections, Annual List Maintenance Report, September 1, 2020 – August 31, 2021 (Appendix A, p.10)
Local registrars, not the Virginia Department of Elections, have the responsibility to maintain the list of registered voters for a particular jurisdiction. At the state level, the Virginia Department of Elections maintains a centralized database of voters, the Voter and Election Registration Information System (VERIS). The day before the November 2021 election, the state agency had 5,951,353 registered voters in the database.
The Virginia Department of Elections provides information to the local registrars so they can remove ineligible voters from the rolls, and submits an Annual List Maintenance Report to the Privileges and Elections committees in the House of Delegates and State Senate.
Virginia is a member of the Electronic Registration Information Center ("ERIC"), a multi-state partnership for voter file list maintenance. When a new resident in one of the member and registers to vote in another state and reports that they have moved from Virginia, the Virginia Department of Elections is notified.
The state agency also conducts an annual address match with the United States Postal Service's National Change of Address (NCOA) system to identify when a voter has moved. A forwardable letter with a postage prepaid envelope is sent to voters who have requested a change of address, requesting confirmation that they are still eligible to vote in Virginia or if they wish to cancel their voter registration:1
By sending letters to voters who have moved, Virginia can purge ineligible voters and maintain a more up-to-date list before the process is triggered for failure to vote:2
Clerks of the Circuit Courts notify the Virginia Department of Elections of all individuals who were adjudicated mentally incapacitated. Between September 2020-August 2021, registrations for 589 voters were cancelled by general registrars who were notified of such determinations. The Department of Motor Vehicles (DMV) sends a list to the Virginia Department of Elections of all individuals who obtained a drivers licenses and also responded "No" when asked if they were a citizen. Between September 2020-August 2021, voter registration was cancelled for 1,302 people who had registered to vote but who had also declared themselves to be non-citizens.
Voters who die are deleted from the voter rolls. Families rarely notify local general registrars, but the Virginia Department of Elections uses multiple methods to identify deceased voters. The centralized database of voters is matched regularly against the list of deceased persons maintained by the Social Security Administration, a monthly report from the Bureau of Vital Statistics of the Virginia Department of Health, and reports from the Electronic Registration Information Center (ERIC). Between September 1, 2020-August 31, 2021, Virginia cancelled registrations for 55,340 deceased voters.
If a person is convicted of a felony, they automatically lose the right to vote in Virginia. The Virginia State Police maintain a Central Criminal Record Exchange (CCRE), which provides monthly reports of new convictions in the state court system to the Virginia Department of Elections. The U.S. Attorney's Offices provide updates of felony convictions in Federal courts. The Virginia Department of Elections then notifies general registrars. Between September 2020-August 2021, 5,569 voters were removed from the rolls after a felony conviction. In the same time period, 32,398 people who had completed their sentences were registered to vote after having their rights restored by the Governor.3
Just before the November 2021 election, the Virginia Department of Elections identified 14 jurisdictions with over 100,000 voters each:4
Just 10 jurisdictions reported having less than 5,000 voters each:5